Getting a document accepted abroad used to mean trips to Tallahassee, notary appointments and confusing state forms. We turned it into one simple online order: we translate, certify, notarize and obtain the apostille from the Florida Department of State for you — and with our express service, we can even do it in as fast as 4 business days.
Your apostille, done for you
An apostille is an official certificate that authenticates the signature and seal on a public document, so the document is legally recognized abroad. It was created by the 1961 Hague Apostille Convention, and today more than 120 countries — from Italy, Spain and Brazil to Mexico, Colombia, France, Germany and Japan — accept apostilled documents without any further embassy or consulate legalization. One certificate, attached to your document, and it is ready to travel.
In Florida, apostilles are issued exclusively by the Florida Department of State in Tallahassee. The state checks every detail before it will attach an apostille: the notarization has to carry the full notarial wording, the signatures and seals must be original, the request forms must be completed exactly right, and the fees paid the proper way. A single missing element and the document comes back rejected — with your deadline abroad ticking away.
That is precisely the problem we solve. Obtaining apostilles is what our specialists do every single day, and with 20+ years of experience processing apostilles of every type, we know exactly what the state wants to see. You upload a scan; your document comes back translated, notarized, apostilled and ready for its journey — the first time.
These two get confused all the time, and it's easy to see why — they usually travel together. Notarization is a notary public verifying a signature on a document: the notary confirms who signed it and applies their official seal. An apostille goes one level higher: it is the State of Florida certifying that the notary (or state official) who signed and sealed the document genuinely holds that authority — which is what makes the document trustworthy to a foreign government.
The two work strictly in sequence. A document bound for another country is first notarized, and only then can the Florida Department of State attach the apostille. Get the order wrong, use a notary whose commission has lapsed, or miss a line of the required notarial wording, and the state will refuse the apostille.
Here's the good news: when you order with EKO 4 Translation Service Florida, you never have to think about any of this. The certified translation, the notarization with the exact wording the state requires, and the apostille itself are all one service, handled by one team that lives and breathes these requirements. That's how we keep rejections practically unheard of.
We always strive to provide the best quality and to be the fastest, most affordable apostille service in Florida — and to make it feel effortless for you.
Translation, certification, notarization and the apostille itself — one order, one team, zero running around. Most services stop at translation; we take your document all the way to its destination country.
Deadlines abroad don't wait, and neither do we. With our express service your document can be apostilled in as fast as 4 business days — and we always strive to stay ahead of schedule.
Upload a scan and you're done. No office visits, no mailing your precious originals, no hunting for a notary. Order from your couch anywhere in the U.S. — or anywhere in the world — and receive it at your door.
Our experts have 20+ years of experience processing apostilles of every type, for every kind of document. We know exactly what the state requires, so your documents are in safe hands from day one.
Wherever you are in the process, there's a place for you in our order form.
Our most popular option. We prepare a certified (sworn) translation of your document, notarize it, and obtain the apostille — delivered ready for official use abroad.
Already ordered a certified translation from us? You can add an apostille to it at any time — just enter your order number in the order form and we take it from there.
Your document already has an apostille? We prepare a certified translation of the whole document — apostille certificate included — in 72 languages.
Here is something most apostille services can't offer. Traditional apostille providers can only work with documents issued in their own state — a California birth certificate has to go through Sacramento, a New York diploma through Albany. If your paperwork comes from three different places, you're suddenly juggling three different state offices.
Our service works differently. Because the apostille is issued on the notarized certified translation that we prepare here in Florida, the origin of your document simply doesn't matter: any U.S. state, any country, any language. One order, one process, one tracked envelope at your door — whether you're sending an Ohio marriage certificate to Spain or a foreign diploma to a Florida employer.
And you don't need to be in Florida either. Clients order from every corner of the U.S. and from abroad, because the entire process — from the order form to the free estimate to the delivery tracking — happens online. We're proud to say distance has never cost our clients a single day.
Five steps — and only the first one is yours.
If it's a document, chances are we've apostilled one just like it. These are the ones our clients ask for most:
Behind every apostille is a plan — a new citizenship, a wedding, a career move, a business. Whatever yours is, we'd love to help it happen sooner.
Italy, Spain, Portugal, Poland and many other countries require apostilled birth, marriage and naturalization records for citizenship by descent. It's the single most common reason our clients need an apostille.
A destination wedding usually comes with a paperwork list: apostilled birth certificates, single-status affidavits or divorce decrees, translated into the local language. We prepare the complete package.
Foreign universities, licensing boards and employers routinely ask for apostilled, translated diplomas, transcripts and background checks before they can say yes to you.
Purchasing real estate overseas almost always requires an apostilled power of attorney, so your representative can sign for you without you flying across the ocean.
Residency and long-stay visa applications in Hague Convention countries regularly require apostilled civil records and clean-record certificates, translated and certified.
Opening a branch, signing contracts or registering a company abroad calls for apostilled corporate documents — often on short notice. That's where our express service shines.
The Florida Department of State examines every submission closely, and it refuses documents more often than most people expect: incomplete notarial wording, a photocopied notarization instead of an original, a missing seal, an expired notary commission, the wrong fee format. Each rejection means starting over — new forms, new mailing, and weeks lost.
This is exactly where doing everything under one roof pays off. The notarization on your translation is prepared by a licensed notary who works with apostille requirements daily, and every request form is completed by specialists who have been submitting to Tallahassee for years. Nothing is left for the state to object to — which is why rejections are practically unheard of with us.
And on the rare occasion the state does refuse a document, you're never left in the dark: the state issues an official statement of refusal, and we provide it to you along with our guidance on the next steps. No mysteries, no runarounds — we strive to give you the best possible customer experience even when bureaucracy has other plans.
An apostille is a certificate that authenticates the signature and seal of the official who signed a public document, so the document is legally recognized in the more than 120 countries of the 1961 Hague Apostille Convention. If you are presenting a U.S. document abroad — for citizenship, marriage, studies, work or business — the receiving authority will usually require an apostille.
Notarization is a notary public confirming a signature on a document; an apostille is the State authenticating that notary's (or official's) authority, so the document is accepted abroad. They work in sequence: first the notarization, then the apostille on top of it. With us you never have to think about the order — both are part of one service.
We prepare a certified (sworn) translation of your document, notarize it, and the apostille is issued on that notarized translation by the Florida Department of State. Your original never leaves your hands — a scan or a clear photo is all we need.
Yes, and this is one of our biggest advantages. Because the apostille is issued on the notarized certified translation we prepare here in Florida, it doesn't matter where your document was originally issued — any U.S. state or any country in the world. You upload a scan, and we take care of the rest.
We strive to be the fastest apostille service in Florida — with our express option we can even have your document apostilled in as fast as 4 business days. Start an order and you will see the exact completion date before you pay.
Yes, always. An apostille can only be issued on a properly notarized document, so notarization by a licensed notary is included with every apostille order — no extra steps and no notary hunting for you.
Yes. For countries that are not members of the Hague Apostille Convention, the equivalent process is a notarial certification (sometimes called chain authentication). We handle it through the same simple online order — just tell us the destination country and we'll prepare the right certification.
No. The entire service is 100% online: you upload a scan, and we take care of the translation, notarization, apostille and delivery. No appointments, no waiting rooms, no risking your originals in the mail.
Practically any personal, academic, legal or business document: birth, marriage, divorce and death certificates, diplomas and transcripts, background checks, powers of attorney, court documents, corporate paperwork and more. If you are unsure about yours, send us a message — we respond fast.
Absolutely. If your document has already been apostilled, we prepare a certified translation of the complete document, including the apostille certificate itself, ready for official use.
Almost certainly — we work with professional translators in 72 languages, from Spanish, Portuguese and French to Arabic, Chinese and Vietnamese. Every translation is certified, and notarization and apostille are available for all of them.
We strive to offer the best quality at the most affordable prices in Florida. Pricing depends on the number of documents and the speed you choose — start an order or use our free estimate form and you will see your exact price instantly, with no obligation.
Upload a scan, and we'll handle the translation, notarization, apostille and delivery — with our express service, in as fast as 4 business days. Your free estimate takes seconds.
